1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by [the General Data Protection Regulation 2016/679 (the “GDPR”)].

2. Who are we?

Michelle Shavdia, founder of Find Your Spark is the data controller (contact details below).  This means she decides how your personal data is processed and for what purposes. 

3. How do we process your personal data?

Find Your Spark complies with its obligations under [the GDPR] by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

  • To inform individuals of news, events, activities or services running at Find Your Spark
  • To input those that attend training scores on the pre and post measurement spreadsheet. These are anonymous. We also collect one to one scores on the Outcome Star assessment tool

4. What is the legal basis for processing your personal data?

 Article 6 Lawful Processing

  • Processing shall be lawful only if and to what extent that the below requirements apply:
  • The individual whom the personal data is about has consented to the processing, or in the case of a child the parent/guardian has given consent.
  • The processing is necessary: in relation to a contract which the individual has entered into; or because the individual has asked for something to be done so they can enter into a contract.

Article 9 Lawful Processing

  • Explicit consent of the data subject [or in the case of the child, the parent/guardian has given consent] see consent form.
  • Explicit consent of the data subject;
  • This is so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events – See consent form at the foot of this notice

5. Sharing your personal data

Your personal data will be treated as strictly confidential, and will be shared only with other members of Find Your Spark/MTEP/partnering organisations WITH YOUR CONSENT you are aware of. We will only share your data with third parties outside of Find Your Spark such as funders with your consent.

6. How long do we keep your personal data[1]?

We will keep your personal data for no longer than reasonably necessary and will review the data that we are holding annually and delete/discard data that is no longer relevant and ensure all organisations with copies of the information delete it also.

7. Your rights and your personal data

Unless subject to an exemption [under the GDPR], you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which Find Your Spark holds about you;
  • The right to request that Find Your Spark corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for Find Your Spark Derbyshire to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please contact the Data Protection Officer at Parsons Hill House, Beech Hill, Colchester, CO3 4DU.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF

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